Contact & Privacy Policy

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Contacting Game Republic – membership or media enquiries

By entering your details below Game Republic Ltd will contact you via email or telephone about your membership enquiry.

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View our privacy policy below to understand why we need your personal data and what we do with it. Should you wish to talk to us about the way we process your data, please contact Game Republic Ltd’s Data Protection Lead Jamie Sefton via the contact form above.

Privacy Policy

This policy relates to the privacy of your personal data at Game Republic Ltd.

About Game Republic Ltd.

Game Republic Ltd runs the two largest games networks in Yorkshire and the North of England, Game Republic and GaMaYo (Game Makers Yorkshire). Game Republic Ltd also specialises in organising events, writing market insight reports, providing business development opportunities and performing professional games evaluation such as Mock Reviews.

Under the new General Data Protection Regulation (GDPR) which governs Data Protection, we are required to give you a clear understanding of how and why we process your data, and what our position is, in this relationship.

We are the Data Controller

As we set the rules and reasons for collecting data from you, we are classed as the Controller of your personal data. This means it is our responsibility to ensure that the data we collect is controlled effectively, and protected at all times. Should you have any questions about the processing of your data you can contact us directly using the contact form above.

Why we need your personal data and what we need to do with it

Your personal data will be managed in accordance with the new Data Protection Regulation (GDPR) under the following principles:

  • Lawfulness, Fairness and Transparency:
    • We are required to process your personal data as part of the performance of your agreement/contract/membership with Game Republic Ltd.
  • Purpose Limitation:
    • Your data will only be collected for specified, contractual and legitimate purposes meaning that as well as using the data to identify you and perform any contract or agreement with you, we may use it:
      • To contact you about relevant events, expos, conferences
      • Email you about industry/market updates about the games industry
      • Financial/transaction information about your membership
    • If we have collected your information for a specific purpose, we will not use it for anything else unless you have been informed and, where relevant, your permission obtained
  • Data Minimisation:
    • We will not ask for more information than we need for the purposes for which we are collecting it
  • Data Accuracy:
    • We will update our records when you inform us that your details have changed
  • Storage Limitation:
    • We will only retain your personal data for as long as you are a member of Game Republic Ltd and have processes in place to remove the personal data of lapsed members.
  • Integrity and Confidentiality:
    • We have implemented appropriate technical and operational measures to protect the integrity and confidentiality of your personal data

Policies and processes we have to protect your rights as the ‘Data Subject’

Under the GDPR you have a number of ‘rights’ which you can exercise at any time.  Should you wish to do so, please contact the person named at the end of this Notice. These rights might include:

  • the right to a Subject Access Request (also known as a SAR). You can access all of the data we process on you. This will be supplied to you within 1 month from the request being received
  • the right to rectification – requesting any inaccurate data we hold on you to be corrected. We will make your amendments without undue delay
  • the right to erasure – where the contract has ended but consent has been obtained to process your data, you may have the right to be forgotten and your personal data erased without undue delay
  • the right to object/withdraw your consent
  • the right to restricted processing – you can now request us to stop processing your personal data which can be reversed through consent from you the ‘data subject’
  • the right to data portability – you can now have your personal data ported from Game Republic Ltd to another controller
  • the right to object to automated decision making, whereby we may use your data for profiling purposes to make a decision

Where we cannot comply with one of these rights, or we need additional time to comply, we will provide you with a full explanation within the timescales required by the Regulation.

Transferring personal data

Due to the nature of the business, we work with a variety of GDPR compliant businesses who act as our processors which store and process your personal data on our instructions. Below is a list of our main categories of processor:

  • Website development and hosting companies
  • Email platforms
  • Financial and accountancy companies

International Transfers

At no time does your personal information leave the EU.

Talking to us about your rights or this Notice

Should you wish to speak to us about the way we process your data, or wish to exercise your rights as listed above, please contact Game Republic’s Data Protection lead Jamie Sefton via the contact form above.

However if you wish to direct your questions to the ICO, you can find their details at www.ICO.org.co.uk